Clinical-Grade Dictation AI Software

Beyond Legacy Dictation: AI-Powered Clinical Speech Recognition

For decades, clinicians have used dictation to manage their documentation. However, older dictation tools often rely on rigid, rule-based technology that requires users to speak in unnatural patterns and manually dictate punctuation (e.g., "comma", "period", "new paragraph").

These systems also require extensive training profiles and specialized, expensive hardware, making them difficult to implement and use. DocReport replaces these legacy systems with a flexible, cloud-based clinical speech recognition engine that understands natural speech patterns.

Unrivalled Accuracy with New Zealand Accents and Māori Terminology

A common complaint about generic speech-recognition systems is their inability to accurately process the New Zealand English accent. Vowel sounds and speech rhythms unique to Kiwi speakers often lead to transcription errors, requiring doctors to spend time manually editing the text.

Additionally, these global systems rarely recognize common te reo Māori words that are an integral part of New Zealand’s clinical vocabulary, such as whānau (family), tinana (physical health), and hinengaro (mental health).

DocReport’s speech engine is trained specifically on New Zealand clinical audio. The system recognizes the Kiwi accent and transcribes both medical terminology and common te reo Māori words with high accuracy. This reduces the need for manual edits, ensuring clinical records are both accurate and culturally appropriate.

Eliminating the High Cost of Medical Transcription Services

Many clinics still outsource their dictation to medical transcription services, where typists transcribe audio files uploaded by doctors. While this saves the doctor from typing, it introduces high costs (charging by the line or minute), turnaround delays (often 12 to 24 hours), and privacy concerns when sending unencrypted audio files to external parties. DocReport provides instant, accurate transcription at a fraction of the cost, helping clinics eliminate outsourced transcription fees.

Optimized for Primary Care and Specialist Vocabularies

Our speech-recognition engine is designed specifically for healthcare environments, featuring a comprehensive dictionary of medical terms, drug names, and diagnostic classifications.

Instant Formatting of Complex Diagnoses and Drug Dosages

DocReport handles the complexity of medical vocabulary, including drug dosages, laboratory values, and anatomical terms. The system automatically formats these elements correctly:

• Dosages: Phrases like "5 milligrams of cilazapril once daily" are formatted as "5mg cilazapril daily."
• Lab Results: Spoken values like "HbA1c of 45 millimoles per mole" are formatted as "HbA1c: 45 mmol/mol."
• Anatomy: Complex terms such as "temporomandibular joint" or "subacromial impingement" are transcribed accurately.

Real-Time Translation of Verbatim Speech into Structured Notes

DocReport does more than just transcribe your spoken words verbatim. Our AI can take unstructured, conversational dictation and organize it into a structured clinical format, such as a SOAP note or a specialist letter. A GP can dictate raw details about symptoms, exam, and plan, and the AI will automatically structure them into Subjective, Objective, Assessment, and Plan fields, saving massive formatting effort.

Seamless Desktop Integration with Your PMS

DocReport operates in a standard web browser alongside your PMS, including Medtech 32, Medtech Evolution, Indici, MyPractice, and Elixir. Once you finish dictating and the structured text is generated, you can copy it to your clipboard with a single click or keyboard shortcut. You can then paste the text directly into the patient journal or consultation screen in your PMS.

Clinicians are often on the move. DocReport supports this mobile workflow by allowing you to dictate notes using your smartphone or tablet. The audio is recorded securely, transcribed, and structured. When you return to your desk, you can access the completed notes on your computer, ready to be pasted into the desktop PMS.

ROI Analysis: Dictation vs. Manual Typing vs. Outsourced Transcription